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Once a funding opportunity has been identified, principal investigators (PIs) prepare a proposal. Some federal agencies have specific application forms and/or their own Web-based submission systems (e.g., NSF uses FastLane), while other sponsors may have a less structured application process.
PIs should download the most up-to-date version of the application forms, policies, and procedures and adhere to the sponsor’s requirements.
Common Elements of a Proposal
The elements of a well-written and skillfully prepared research proposal will specifically address the requirements of the Request for Proposal (RFP), Program Announcement/Solicitation, or Award Opportunity.
A proposal will typically consist of:
- Face Page/Cover Page: The cover page captures general data elements about a proposal, such as:
- Principal Investigator's name, address, phone number;
- Title of proposal;
- Sponsor name and address;
- Period of performance with start and end dates;
- Amount requested;
- Institutional information; and
- Signature of Institution's Authorizing Official.
- Abstract: The abstract outlines the proposed research, including objectives, methodology, and significance of the research.
- Statement of Work or Research Plan: The statement of work or research plan should provide a full and detailed explanation of the proposed activity, typically including project goals, specific aims, methodology, and investigator responsibilities.
- Budget and Budget Justification: The budget includes a reasonable estimate of the financial support required to conduct the project, including justification of budget expenses. Typical budget categories include:
- Direct Costs;
- Indirect Costs; and
- Cost Sharing.
- Additional Information: Additional information may consist of the following:
- Current and pending support. The sponsor may require a listing of investigators and key project personnel on current awards and pending proposals.
- Letters of support from non-university investigators may also be required. If the proposal is a fellowship, a mentor support letter may be required.
- CV or Biographical Sketch: The CV or Biographical Sketch may be required for all key project personnel.
- References: A list of all references needs to be cited in the proposal.
- Checklist (NIH and others): A checklist shows the breakdown of the indirect cost rate calculations.