ISEP Application Process

Start your journey here!

group-london.jpg  london.jpg  lake-delaney.jpg  

Please refer to the following steps below and read thoroughly to understand ISEP's application process. The application process is really straightforward, just make sure you take the time to research schools that will be best for you!

  • Create an account at ISEP and start by exploring all the options offered using the Program Finder. Attend an Information Session or stop by a table in the UC to learn more about studying abroad and the application process.
    • Search for a program by your field of study, desired country, language of study, semester you wish to study abroad, etc.
  • Research programs and universities and add them to your application.
    • Read the information that ISEP offers about each university. Make sure to look at the courses offered, term dates, academics, housing, and location. This will help you find foreign schools that fit your needs best. 
    • Make sure you are aware of the difference between Direct and Exchange Programs that ISEP offers. Our ISEP page explains this in depth. 
  • You only have to complete one application, regardless of the number of schools you apply to.
  • On the ISEP page, the application can be found when clicking on your name at the top right-hand corner and selecting “Your Dashboard”. Click “Application” under the “Enrollment” tab and then select “Edit”  at the top left-hand corner of the orange box. 
  • For Exchange Programs, choose the top three or four programs you are most interested in. You may request up to ten sites, but generally three to four is sufficient, as long as you have chosen at least one site with a "fair" or "good" chance of placement.
  • For Direct Programs, you only need one school on your application. If you are putting both Exchange and Direct schools on your application, make sure that the Direct option is always last with no other schools below it.
  • You can request a physical copy of your official transcript the Registrar's Office or a PDF version from CMU's website.
    • Note: if you obtain the PDF version, you must upload a screenshot of the transcript rather than the original version. We cannot see your transcript if you upload the original PDF emailed to you.
  • There needs to be a Coordinator approval in order to submit the application to ISEP. Make sure you turn in your application at least a few days before the deadline (see the ISEP page for dates). This way, we will have time to review your application and make corrections if needed.
    • To submit your application, go to “Your Dashboard” and select the “Application” tab under “Enrollment”. At the top right-hand corner, click the “Submit” button in the orange box.
  • There is a non-refundable application fee of $100 that must be paid before the deadline in order for your application to be submitted to ISEP. The application fee is $100 regardless of the number of schools you apply to.
    • To pay the application fee, under “Your Dashboard” click “Invoices & Payments” under the Enrollment tab. Here, you will see the Application Fee and a button saying “Make a Payment”.
  • Review the ISEP Placement Process to understand ISEP’s placement timeline. Students are typically placed at a school between 1-5 weeks after the application deadline.
  • Once you are placed at a host university, a Course List needs to be completed. This is a tentative list, it is not the official registration for classes. List many courses that will work for you, include more than you are planning on taking. This gives the host university an idea of the courses you are interested in taking. You typically create your schedule after arriving at your host university.
  • To locate the course list, go to “Your Dashboard” and click “Course List” under the “Enrollment” on the left-hand side. On this page, you’ll find the program in which you were placed and instructions for choosing your preliminary list of courses. Read the “Course Description” and “Other Academic Conditions” if if the links are provided. Make sure to complete your Course List by the due date listed.
  • Once the Course List is completed, ISEP forwards a copy of your application to the host ISEP Coordinator to review. The host university then determines whether to confirm your placement. This process usually takes 3-4 weeks after submitting your course list.
  • Once the host ISEP Coordinator approves your placement, ISEP will send you an acceptance package. This is an incredibly important document that covers visas, term dates, medical form, housing, and other vital information. Make sure you read through it thoroughly. 
  • On “Your Dashboard”, click “Acceptance Package” under the “Enrollments” tab on the left-hand side. Read through the three tabs very carefully and sign the Acceptance Package. Click on “Medical Form” and complete the questions honestly and accurately.
  • Click on “Program deposit” and make the $375 non-refundable program deposit to ISEP.
  • Click on “ISEP Insurance” and read through the guides and tips on insurance found here. Enrollment in the ISEP Student Insurance is a condition of placement for both ISEP Exchange and Direct.
    • IMPORTANT: Some countries have SPECIFIC health insurance requirements. If your destination is list at the ISEP insurance webpage listed above, read through the information carefully. Students have been denied a visa because they did not read and purchase the proper insurance.
  • After completing your acceptance package, work on obtaining a visa and making travel arrangements. Get more information on our Preparing for Departure and While Abroad pages.
  • Community Scholarship: Any student on ISEP Direct or Exchange is eligible. The award is $500 and is intended to promote diversity and inclusion among ISEP students.

 

  • Founders Fellowship: Any student on ISEP Direct or Exchange focused on language learning is eligible. The $2500 award is based on a creative project and should express the student’s desire to learn a language and cross-cultural barriers.

 

  • The Annette Kade Scholarship: Students from US member institutions studying in French or German speaking areas. The awards are up to $1000 and are intended to promote language learning.

 

  • Massey University Scholarship: Intended to help students studying at Massey University on ISEP Direct who would not otherwise be able to study in New Zealand, the award is up to $1000 NZD