Faculty sponsors are active participants in the success of Student Showcase presenters and their projects. Below are guidelines to help ensure that Student Showcase presentations reflect student effort, with appropriate guidance from the faculty sponsor.

The Planning Committee will only consider a submission after the faculty sponsor has approved the abstract. As a faculty sponsor, you will receive an automatic email confirmation that will allow you to review the abstract and submission details. If you find errors, please ask the student to make corrections. After the student updates her/his application, it will automatically be routed to you a second time for approval. If the abstract meets the guidelines and you support the project, please choose the “Abstract Approved” option in the submission confirmation.

The sponsoring faculty member should actively:

  • Provide the student timely guidance toward the completion of the project.
  • Review the student-written abstract to make sure that it is complete, succinct, and grammatically correct and is free of typos. In the case of scientific subjects to make sure that the narrative has proper abbreviations and formatting of scientific names and terminology following currently accepted norms.
  • Review preliminary and final posters or presentations to ensure that the student(s) can adhere to established time frames for presentations.
  • Ensure that any printed or projected information is clear and easily readable and meets current standards of quality for presentations typical of a professional conference.
  • Meet with the student(s) on more than one occasion to ensure on-going progress and timely completion of the project.
  • Ensure that the roles of the multiple student authors are adequately orchestrated and displayed on the final project, poster or presentation.
  • Foster adequate, frequent and effective communication between and among the students working on multi-authored projects and communicate frequently with individual student authors as a faculty mentor.
  • Ensure that the student(s) have the proper equipment, display items, power or tools required to present the completed project.

The faculty sponsor should NOT:

  • Write the abstract for the student(s). Rather, the sponsor should review and edit drafts of the abstract to help the student learn how to write the abstract effectively and prepare the abstract for submission.
  • Create the finished project in the form of text, tables, graphs, etc. to the student's display, PowerPoint file or poster completely. The sponsor should provide feedback and review the project materials to help the student learn what is appropriate and when it is ready for presenting at the Showcase.
  • Author the project or presentation completely. The student must be a key participant in the creation of the project or presentation. Collaboration between the student and mentor is acceptable.
  • Construct the presentation, poster or mechanical display. The student is responsible for playing the key role in constructing the project.
  • Answer questions from judges/audience on behalf of the student presenter(s). The student is responsible for answering questions from judges.