Supervisors will provide training and guidance to the student employees to help them gain experience in the work place. Supervisors serve as a role model by demonstrating good work habits and follow through with employment responsibilities.
Only student at Colorado Mesa University are eligible for the student employment program. A CMU student shall be defined as any individual who has been accepted for enrollment as a regular degree-seeking student. The course load eligibility requirements are listed below.
| Student Assist: (SA) | |
| Fall/Spring Term: | Be enrolled in a minimum of 6 credit hours per semester |
| Summer Term: | Be enrolled in a minimum of 1 credit for the summer term AND a minimum of 6 credit hours from the previous spring semester OR 6 in the upcoming fall semester |
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| Be enrolled in a minimum of 6 credit hours for the previous spring semester AND a minimum of 6 credit hours for the upcoming fall semester | |
| Work-Study: | |
| Fall/Spring Term: | Be enrolled in a minimum of 12 credit hours per semester |
| Summer Term: | Be enrolled in a minimum of 3 credit hours for the summer term |
When filling out a hiring request form (WAC or RSEW), you will need to select the funding type you wish to use. Please see the explanation below for the funding choices listed on the hiring forms.
Student Assist: Is where the student will be paid from your department's budget
- You will select this option on the WAC or RSEW if the student does not have work-study funding available and you would like to hire and pay them from your department's budget
Work-Study: Is where a student is awarded a certain amount of funds through their FAFSA and their wages do not come out of your department's budget.
- You will select this option on the WAC or RSEW if the student must have work-study funding in order to work in your department
- If a student runs out of work-study funding throughout the semester, they will be switched over to student assist funds
- Types of work-study funding:
- Colorado Work-study (CWS)
- Colorado No Need Work-study (CN)
- Federal Work-study (SF)
- MAVworks (MW)
Either: Is where your department would like to pay them from work-study funding if the student has it available but your department would still like to hire them under student assist if they do not have work-study funding
Have you supervised student workers before?
| Yes | No |
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1) Create a Handshake account and post the position online.
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1) Contact Payroll at [email protected] to get started with supervisor training. |
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2) Once you have your candidate(s), you can contact MAVworks Team in Financial Aid to see if they have work-study funding available |
2) After training is complete, notify Payroll and you will receive an email requesting who your proxy will be and will be given instructions on how to set up a proxy. |
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3) After determining which funding you will hire your candidate(s), you will send Payroll the appropriate hire request form |
3) Once you get the clearance email from Payroll that you have completed everything to become a supervisor, you can follow the steps on the left to begin hiring student workers. |
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4) Has the student worked for your org before?
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5) Payroll with then check the eligibility for the student(s) and will send one of the following responses
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*Students are not allowed to begin working until they have received the "Release to Work" email from Payroll |
- Complete supervisor training
- Assign a proxy
- Do not work students until you receive a Release to Work Email
- Establish a work schedule with the student
- Go over duties and responsibilities with the student
- Provide training
- Inform student of FERPA regulations
- Maintain student employment documents
- Make sure student is following the Student Employee Policies and Procedures
- Monitor and confirm hours worked by the students
- Make sure students have submitted their electronic timesheet by the submittal deadline
- Monitor work study and student assist funding amounts
- Send notification of any terminations to Payroll