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Faculty & Staff Resources

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New Technology Provides Lecture Capture at CMU

Panopto is an easy-to-use tool for lecture capture or for recording content to be used by students either in or Panopto Recorderoutside the classroom. The software is available for use in campus classrooms which now have webcams installed at the instructor stations. It can also be installed on any PC, laptop, or mobile device. With Panopto, you can record your screen and audio, as well as video from a webcam. All recordings are automatically uploaded to our Panopto server and integrated with D2L, where they are shared with your students.

Click the following link for a tutorial explaining how to get your own Panopto login, how to create videos and how to share them with your students: Panopto Tutorial.

Faculty/staff can create videos on their office computers with a webcam. All newer computer systems have a built-in webcam, or you may purchase an approved webcam for use with Panopto from the following link Recommended Webcams/Microphone. If you have any questions, please contact the Help Desk to discuss further.

For additional information check out http://support.panopto.com/webinars. Panopto offers bi-monthly webinars covering basic and advanced topics. There are also "Office Hours" available every Friday at 10:00 AM where you can connect via a web conference to discuss issues and questions you might have.

How To: OneDrive for Business

One Drive for Business Icon

OneDrive for Business is a secure, cloud storage option, available to University employees providing an excellent platform for easily storing and accessing files that may need to be accessed remotely. Special projects, work documents and research are good candidates for OneDrive for Business storage. OneDrive for Business is not a replacement for network storage locations such as the F: and R: drives, but it is a great replacement for portable storage such as thumb drives and portable hard drives.

OneDrive for Business storage is much more robust and flexible for all of your file management needs. With it, you have access from any Internet connected device, the ability to share files with other users, significantly greater storage capacity, and the ability to create Word, Excel, and PowerPoint files directly from a web browser.  Click on this link to learn how to use the new cloud storage option, OneDrive for Business.

New Employee Check-in

New faculty and staff accounts are created during the check-in process for new employees. During the check-in, you will visit the Information Technology department, Lowell Heiny Hall 214, and set up an account by viewing and acknowledging the Acceptable Use Agreement. Your account will usually be created at that visit, but if any special steps are needed, you will be contacted by the IT Department later with your username and initial password. Your manager will know the network resources and software applications you will need access to and will communicate those needs to Information Technology.

Usernames and Passwords

Your username will typically be your first initial and last name, up to a maximum of 14 characters. Because of conflicts between people who have the same or similar names, your username may be somewhat different. If you have forgotten your network username, you may look it up in the Campus Directory. If you ever forget your password, contact the Help Desk at 970.248.2111.

Security

Never divulge your password and don't write it down.  Do not leave your office computer logged in while you are away; either log out or lock the computer by pressing WinLogo Key + L.  Do not let people use any other campus computer when you are logged on. This is especially important in classrooms and computer labs; be sure to log off when leaving these public spaces. 

Employee Check-out

When you leave Colorado Mesa University you will go through a check-out process. Your network account will be removed and your Home Directory will be deleted. Save any documents that are needed by the University to the Share Directory described below.

Additional Resources

Below is a list of additional resources available to Colorado Mesa University Faculty & Staff.

MAVzone Campus Portal

  • MAVzone is Colorado Mesa's Campus Portal. The portal provides single sign-on access to information about what's going on at campus, and off-site access to your Outlook email and network drives. As an employee, you will use MAVzone to check payroll information. Faculty members will use tools on the Faculty tab in MAVzone to post grades, view rosters and schedules, and view information about students and advisees. To log into MAVzone, click on the login link in the navigation bar at the top of any page of the CMU website.

Network Storage

  • As a member of CMU's Faculty and Staff community, you have access to OneDrive for Business, for you personal storage, as well as several CMU hosted network drives. Drives are basically folders on network file servers. Drives are a safe place to store and share information. A description of the different drives are described below.  You can use MyFiles (Downloads & MyFiles channel) in MAVzone to access network drives from off campus or from mobile devices.  OneDrive is available from the MAVzone login screen after you login on any Internet connected device on or off campus.

Your Home Directory (F: Drive)

  • Your Home Directory is created for you to store your personal academic work. You are the only person who has access to this drive; it is not shared with anyone else. Work you store on your Home Directory is backed up nightly. It is safer to store your work here than on other media such as a thumb or flash drive. If you run out of storage space, call the IT Help Desk at 970.248.2111 to request additional storage space.

Creating a Personal Web Page

  • You can create a personal web page available for anyone on the Internet to view. Your Home Directory contains a folder named public_html. Create html pages containing information for your personal web site and copy them to that folder. The URL for your personal web site will be http://www.coloradomesa.edu/~yourloginname. Remember, information you publish on your personal website is available for viewing by anyone on the Internet.  If for any reason you don't have a folder called public_html you can simply create it and it will function as described.

The Courses Directory (K: Drive - Main Campus; L: Drive - Bishop)

  • As a faculty member, you can ask students to submit assignments electronically by saving or uploading them to the Courses Directory. Folders are not automatically created, you must create them.
    • Simply login into MAVzone, load the Campus Portal, choose the Faculty tab, Faculty Quick Links channel, and the Network Self Service selection. 
    • This will bring up the CMU Network Self Service page.  Choose the Course Folders button, enter your login name and click the Find button. 
    • A list of your courses will appear.  Select those that you want folders for and click Add Folders.
    • If you have any problems with this process please contact the IT Help desk at 248-2111.
  • The Courses Directory has folders named by course, section, and CRN. For example, If you have requested a folder for your CSCI-100 Section 3 course, you will find a K:\CSCI100\003-41234\ folder on the Courses Directory. Students will see a K:\CSCI100\003-41324\Students\studentusername folder to which they can submit assignments. Each student can only see their own folder, but you can see all of your students folders.  There is also a Share folder for you to put files that you want to share with students.  This is read only so they would need to copy a file into their own folder in order to make changes.  Course folders are deleted at the end of each semester, so do not use the Courses Directory for permanent file storage.

The Share Directory (R: Drive - All Campuses and N: Drive Bishop and Montrose)

  • The Share Directory is typically used by employees of Departments to share files. New folders in the Share Directory must be requested by calling the IT Help Desk at 970.248.2111. Access to Share Directories folders is controlled by network security. To save network resources and make sure information is not lost when employees leave the University, IT recommends saving files to the Share Directory instead of attaching them to email or storing on the Home Directory.

Emailing Students

  • Instructors can send email to all students enrolled in their class.  Class lists are continuously synchronized between Banner and Exchange/Outlook. You can find your class in the Global Address List using the Address Book icon in the upper-right corner of the ribbon on the home tab. The class names are formatted using COURSE-SECTION-CRN, i.e., ENGL111-001-12345. You can only send email to this list using Outlook or Outlook Web App; these lists are not accessible from other off-campus email systems.
    • Or, you can search for a class by simply entering part of the name in the To... field, and then clicking on the "Check Names" button in the middle of the ribbon, on the Message tab. Outlook Web App automatically does the same search as using the "Check Names" button in the Outlook client for Windows or Mac.  Please make certain you have the correct COURSE name, and SECTION, and especially the right CRN. There are times during the year where the address book has courses listed for more than one term.
    • Once you've emailed your class once, it should automatically populate in the To... field when you start typing the name again. When the semester changes, and you no longer need to email a class from the previous term, you can remove it from the auto-complete by clicking on the 'X' that appears to the right of the name during auto-completion.  Then use Check Names to populate the current class name and it will be added to your Auto-Complete list.
  • Class names are created automatically each semester. Only the instructor can send email to the class. The email will go to the student's Colorado Mesa email account. Students will be blind copied (BCC:), so if they do a Reply All, the reply will only go to the person who sent the original message, not to the entire class.
  • All enrolled students have Colorado Mesa email accounts.  Please remind your students that CMU uses their CMU-provided email account for official communication. They are responsible to monitor it regularly, and should use it whenever they send email to you or other CMU faculty/staff.  Although some students will set up forwarding, this is problematic both for students and faculty.  It is just better for students to use their CMU email account natively by accessing Outlook Email (OWA) from their MAVzone login.  
  • Please do not include attachments to your email. Use D2L or the Courses Directory (K:) to make files available to students.

Smart Classroom Instructions

Desire 2 Learn (D2L)

  • Colorado Mesa University's online learning management system is Desire 2 Learn (D2L). You can upload files to D2L for students to access from any computer. You can also maintain an online roster and gradebook through this system, and many other features. The online environment for your course is called a "course shell." Course shells are automatically created each semester for all classes.  Questions regarding D2L should be directed to distanceed@coloradomesa.edu.

Quickly Search for Staff, Faculty and Departments in Outlook 2013

Click on "Address Book" in the upper right of the Outlook 2013 window.

Staff and Faculty Search in Outlook 2013

Select "More columns" if you would like to search for Departments as well as Staff/Faculty.

Select More Columns To Search

Enter the department or individual you would like to search for and click the "Go" button.

Enter Department to Search

Check out the Outlook Overview demonstration! (Best viewed in full screen)

View this tutorial on Understanding Addressing in Outlook (Best viewed in full screen)

View this tutorial on Understanding Messaging Options (Best viewed in full screen)

Anti-Virus for Home Computers

There are numerous free and pay products available for home computers as well as mobile devices. Two important facts you should keep in mind; first having an anti-virus product is essential, second keeping that software up to date is also essential. Beyond that, safe surfing and email practices are the third piece to keeping your computer safe.

Suggested Products:

Additional Security Information