Frequently Asked Questions
I need to work while I'm in school. What can I do?
The Office of Financial Aid has three different ways to help you secure employment: work-study, student assist and off campus jobs.
- Work-Study: Federal, state funds and university funds available to students for part time employment. Students must complete the Free Application for Federal Student Aid (FAFSA) to be considered for funding.
- Student Assist: Students are paid through the department's budget. It is not necessary for the student to complete the FAFSA.
- Off campus jobs: Students may pursue employment opportunities with local businesses.
How do I obtain work-study funding?
If you complete the Free Application for Federal Student Aid (FAFSA), you may be awarded work-study funds. Your award offer will list Work Study as one of the types of aid, along with any grants and loans for which you are eligible. If Work Study is not listed on your award and you are interested, contact the Office of Financial Aid to see if you are eligible and can be placed on a wait list for those funds. Students that have applied by the priority deadline (March 1) have a better chance of receiving funding.
Once I've been awarded work-study, how do I get a job?
Check our job listings page for current job opportunities. The job posting will provide the department contact information for students to utilize to apply for the position advertised.
What if I don't secure a job in the fall semester?
Students need to be aware that just because you signed on your award notice that you have "accepted" work-study, this does not mean that you have the award indefinitely. Due to the high demand for work-study awards, students will be given four weeks from the time school starts to find employment. If no action is taken by the student to find work, the award will be canceled. If you need help securing a job on-campus, please stop by the Office of Financial Aid for assistance.
What if I'm not awarded work-study funds?
You may still be able to work on campus under student assist funding. Student assist positions, if available, are also located on our job listings page.
How much will I be paid?
Student wage rates will be determined by the department for which they work. Student employment jobs usually begin at minimum wage. Some jobs on campus require special skills that may warrant a higher starting rate of pay. Students are eligible for a raise if their supervisor feels the raise is warranted. Student's timesheets and subsequent payrolls are processed and paid out every other week
Can I work as many hours as I want?
You should limit your hours to 20 per week. The scheduling of hours to be worked will be arranged by you and your supervisor. If you are employed under work-study, the amount you earn can't exceed the amount on your award notice and you can never work during hours that you are scheduled to be attending class.
What paperwork is needed to work on campus?
Once you have found a job on campus your hiring supervisor will provide you with a work authorization card. This card must be presented to the student payroll office in Lowell Heiny Hall. If this is your first job on campus, you will need to complete a new hire packet including an I-9 form. For the I-9 you will need to provide your ORIGINAL verification documentation, most common is a Social Security Card and a valid driver's license or state issued ID. Presenting copies of any form for verification is not allowed per the Department of Homeland Security regulations. For a complete list of acceptable documentation please see the I-9. One item from List A fills the requirement, whereas if presenting documents from List B and List C your must present one item from both List B and List C.
You will also need to provide either a voided check or a direct deposit form from your bank or credit union to set up your direct deposit. Direct deposit is required per State Fiscal Rules. Once all paperwork has been filled out the payroll office will give you a release to work card to take back to your supervisor. You cannot begin working until all paperwork is completed with the payroll office.
What if I'm unable to secure a campus position?
Contact the Office of Financial Aid if you need assistance locating a campus position. You may also locate a part-time job in the community.
If you are an on-campus employer and would like to post an open position, please contact Patty Diekman in the Office of Financial Aid.