Constitution
ARTICLE I NAME
The name of this body shall be the Colorado Mesa University Classified Staff Council.
ARTICLE II PURPOSE
A Council is hereby established whose objectives
and goals will be to serve all State Personnel System employees
at Colorado Mesa University to better serve the institution and the
State of Colorado.
ARTICLE III MEMBERSHIP
Membership in this Council shall be as prescribed
in the By-laws.
ARTICLE IV OFFICERS AND TERMS OF OFFICE
The officers of the Council shall be a President,
Vice President, Secretary, and such other officers
as may be provided for in the By-laws. All officers shall serve
for one year.
ARTICLE V MANAGEMENT
The management of the affairs of this Council
shall be vested in the membership and administered through the
Council, subject to provisions of the By-laws.
ARTICLE VI ORGANIZATION
The Council shall be comprised of seven representatives,
as follows: three from Administrative Support/Financial Services;
three from Custodial, General Maintenance, Labor, Trades &
Crafts; and one from Professional Services.
ARTICLE VII FINANCES
The financial structure shall be as described
in the By-laws.
ARTICLE VIII AMENDMENTS
Amendments of the Articles of this constitution
may be made by a two-thirds {2/3} vote of the members present
at any regular meeting or any meeting called for that purpose,
provided that members have been notified of the proposed changes
at two consecutive meetings.
By-Laws
ARTICLE I PURPOSE
Specific objectives and goals of the Council
are:
a. To have a sincere interest and concern for
the continuing goals, purposes, and functions of Colorado Mesa University.
b. To seek active representation and involvement
of State Personnel employees in the affairs of Colorado Mesa University.
c. To act as a spokesman for the needs and concerns
of the State Personnel employees at Colorado Mesa University.
d. To provide a means through which a better understanding
may be brought about between State Personnel employees and the
State Personnel System.
e. To seek to improve the public image of State
Personnel employees within Colorado Mesa University.
ARTICLE II MEMBERSHIP
Privileges and duties of members:
a. Active membership is open to all classified
personnel of Colorado Mesa University.
b. All classified personnel shall diligently strive
to attain the objectives of the Council and encouraged to:
1. Participate in the achievement of the goals
and responsibilities of Colorado Mesa University and to lend a unity
of purpose to the efforts of the entire education community.
2. Promote a better understanding of the University's
mission and goals in dealings with students, staff and community.
3. Maintain adequate representation of all areas
of classified staff on the Colorado Mesa University Classified Staff
Council.
ARTICLE III DUTIES OF THE OFFICERS
A. The President shall:
1. Preside at all meetings of the Council. Vote
only to break a tie.
2. Enforce the obligations imposed by the Constitution
and By-laws relating to the administration of the work of the
Council.
3. Appoint, with the approval of the Council members,
all committees deemed necessary by the Council.
4. Perform other duties as may be deemed necessary
and assigned by the council.
5. Represent and attend the President's staff
meetings.
6. Prepare an agenda for each meeting.
B. The Secretary shall:
1. Keep a book of minutes of all regular and special
meetings of the Council.
2. Maintain the Classified Staff Roster while
updating all new, transfer and changes of classified employees.
3. Coordinate the monthly and annual awards presentation.
4. Notify the CMU campus Public Relations person
of Classified staff news.
5. Perform other duties as may be deemed necessary
and assigned by the Council.
6. Keep the official roll of members of the Council
and the Attendance record of members at meetings of the Council.
7. Distribute minutes to all voting delegates
of the Council who will, in turn, distribute copies to the
classified
staff.
8. Conduct all official correspondence and meeting
notices as directed by the President.
9. Maintain a file of all records and correspondence
necessary for the transaction of the official business of the
Council.
10. Send Constitution and By-laws and Membership
roster with meeting dates to new voting epresentatives.
C. The Vice President shall:
1. Serve as President in President's absence.
2.
Assume the duties of the President in the event the President
is unable to complete the term of office.
3. Perform other duties as may be deemed necessary
and assigned by the Council.
4. Can appoint
a committee of three (3) from Classified Staff.
D. The Treasurer shall:
1. Furnish a financial statement to the Council
at each meeting, such statements to be placed on file with
the Council Secretary.
2. Have responsibility for all money acquired
by the Council.
2. Be responsible, with the Secretary, for all
Council fiscal matters.
ARTICLE IV DUTIES OF COUNCIL
a. Maintain and promote communications between
classified staff and the administration.
b. Recommend other classified staff to serve on
other college councils and committees as appropriate. Maintain
permanent roster to assure assignment on an equitable basis.
c. Make recommendations concerning the welfare
of the classified staff and university.
d. Hear and make recommendations on the needs
and concerns of classified staff.
e. To promote mutual understanding and comradeship
through group professional and social activities.
f. To assist the Personnel Office in preparing
publications, notifications for which there is a demonstrated
need (i.e.: information an employee should know about operations,
Job advancement opportunities, openings, etc.)
g. Provide a means through which State personnel
employees may be represented and have a voice in making decisions
which affect them and for which they have particular expertise.
h. Resignations will be submitted in writing to
the President of the Classified Staff Council.
ARTICLE V NOMINATIONS AND ELECTIONS
Timeline:
- Request for nominations of group representatives shall be sent via Email to all Classified Staff. The nomination period shall be for 30 days.
- Ballots (via Email) will be sent out within two weeks after the after the closing of nominations and must be submitted by the stated deadline. The candidates receiving the majority of the votes cast shall be declared elected for a term of two years.
- The results of said ballots shall be sent out to all Classified Staff.
- The new/returning representatives, along with the outgoing officers, should attend the next Council meeting. At that time officers will be elected by the new/returning representatives. The newly elected officers will take over the meeting upon their election.
Guidelines:
a. The elected Officers shall be President, Vice President, Treasurer, Secretary. (While not an Officer, the position of Statewide Liaison should be filled by a volunteer, with the agreement of the majority of the Council.)
b. New Officers will be elected every other year and may serve a maximum of two terms, consecutively, if re-elected.
c. Each Representative’s term of service shall be for two years, with a cap of two terms, for a maximum of four consecutive years of service. After a break of two years, a person may be re-elected.
e. Representatives shall be elected, one in even years and one in odd years, from each of the following categories:
-Administrative Support & Related
-Labor, Trades & Crafts
-Professional Services
e. If a vacancy occurs on the Council, the President shall appoint a person from the designated classification to fill the remaining term with approval by the Classified Staff Council.
ARTICLE VI MEETINGS
a. Meetings shall be held at a time convenient
to Council representatives on the first Wednesday in each month.
b. The number of members present at any meeting
of the Council constitutes a quorum (four people minimum).
ARTICLE VII COMMITTEE REPRESENTATION AND DUTIES
Duties: Each representative shall report back
to the Classified Staff Council once a year or as deemed necessary
by the representative.
a. Environmental Committee -
b. Honors and Recognition -
c. Human Relations Council -
d. Lectures and Forums -
e. Traffic Appeals Board -
f. Colorado State Employees Assistance program
g. Mesa Excellence in Service Advisory
ARTICLE VIII FINANCES
The budget shall be ascribed from money awarded
through Vice President of Financial Services with the approval
of the President.
ARTICLE IX REPRESENTATION/ STATE LIAISON
1. Serve as a communications vehicle between Colorado Mesa University Classified Staff Council and the Statewide Liaison
Council.
2. Maintain at least one voting delegate and one
alternate delegate to serve as liaison between Colorado Mesa University
Classified Staff Council and Statewide Liaison Council.
3. Provide a means of association and intercommunication
among the State Personnel employees within Colorado Mesa University
and the state institutions of higher education.
ARTICLE XI AMENDMENTS
Amendments of the articles of these By-laws may
be made by a two-thirds (2/3) vote of the members present at any
regular meeting or any meeting called for that purpose; provided
members have been notified of proposed amendments at one meeting.
Updated January 6, 2012
